Data Security Challenges

Data Security Challenges

What is the first thing that comes to mind when you consider ERP implementation? It's very normal to have a variety of questions. The finance and data protection of the ERP you want to use would be the most popular among them.

Data security has become a major concern for many in the digital world, especially with the rise of Artificial Intelligence and the Internet of Things.

Security risks exist everywhere, from chat rooms to social media sites, and from financial withdrawals to official record management. We will look at the security dimensions of ERP models in this blog since both small and large companies rely on ERP systems for data protection. 

What are the major security risks that an ERP faces?

We will address the core security issues that an ERP faces in this segment. 

Since ERP is still relatively new, many security issues are being discussed, and ERP developers are working hard to fix both current and anticipated security threats.

Odoo • Image and Text

Free Access

This is perhaps the most significant obstacle that an ERP user faces.

This is a problem with many ERP tools, especially those that aren't updated regularly. The default setting in many ERP systems gives all users access.

As a result, the investor should ensure that access is limited and that the ERP has adequate functionality to accommodate the situation. 


Access privileges in an entity are determined by the form of a record and the activities required.
This problem can be solved with the aid of an effective ERP method that requires access restrictions. 

Odoo • Image and Text

ERP models that are no longer supported

Any time a new version of the app is released, it increases the ERP. While your older version will satisfy your needs, the protection of the data stored may be compromised due to a lack of upgrades.

Newer releases will be capable of addressing more security concerns as security issues evolve. 


Employees' lack of adequate preparation

Data protection is not something that can be handled by a single individual or a group of people.
Instead, ensuring data protection necessitates the collaboration of the whole enterprise.
Employees who receive adequate instruction on security features and dos and don'ts would be better able to follow security protocols and function accordingly. 

Different software applications are used

And if an organization relies on a specific ERP to manage its activities, it may be using an older ERP to manage any of them.
For their convenience, certain workers can use other tech resources. Such tendencies could end up posing a major threat to national security. 

Odoo • Image and Text

Failure to follow clear protection protocols

Credit card numbers and other sensitive information can be needed by ERP software, especially those concerned with financial management. Localized guidelines for the use of certain data can exist.
If an ERP tool does not support the guidelines, security risks may occur. 

One Authentication

Many ERP systems, as we all know, use authentication to ensure their stability. Passwords for authentication are normally regulated by a single factor. However, as the scenario evolves and security threats develop, One Factor Authentication is no longer sufficient to guarantee full data security.


Instead, a user should opt for two-factor authentication, which increases password protection and enhances device security. 

How do we fix the ERP tool's data protection concerns?

The ERP's big security issues are now known to us. The difficulties can differ based on the ERP tool and the variant of the ERP tool you are using. However, with careful preparation and supervision, an investor should still be able to address all forms of data protection problems.

Now we should look at the big steps we can take to resolve ERP security concerns. ERP can have a high level of confidentiality because it deals with extremely classified information and data. Let's look at some of the most critical protections against data loss and mismanagement.

Sort the information into categories.

Different divisions and employee classes can exist in every organization. Similarly, they can perform various tasks and operations.

So it's crucial to classify information and maintain all data according to the degree of protection needed.

It's also a smart idea to categorize the records that need the most consideration and the contents that are mainly handled by higher-level officials.

Set up a robust computer access protection scheme.

This community will assess security problems and lapses on a daily basis. This would assist them in designing new tactics and applying them successfully.

With their support, timely updates to staff would also be necessary. They'll be able to meet IT security compliance protocols as well. 

Implement a strong data access compliance strategy

This group will assess security flaws and problems on a regular basis. This will help them in developing and implementing new tactics. 

With their support, we'll be able to send out timely updates to our workers. They'll be able to follow IT Compliance management protocols as well.

Odoo • Image and Text

Keep an eye on IoT stability.

Since all ERP systems are now attached to a multitude of external devices as part of the Internet of Things, a mechanism to control and track the security aspects of these devices is needed.

Hackers may not be able to access the computers. 


Practice

Employees at all ranks should be trained to handle the ERP's security systems.
A boss should be familiar with access privileges and how to limit them. 

Similarly, the accounts officer should be well-versed in managing financial records. Customers' privacy privileges should be taught to the CRM staff, as well as the value of secure management of client and business information. 

Management that is safe

To protect the records, data backup maintenance and the use of data encryption facilities should be used. As a result of these acts, the data will be protected from being misused. 

Examine the organization's activities and formulate a compliance management policy.

Since each company conducts different types of activities, their security requirements can differ.
A forensic lab, for example, is not the same as a food processing laboratory.
To discourage the wasting of money and cash, the forensic lab may require high-end security features, while the food processing plant may require a lighter version. 

When it comes to handling an ERP tool and maintaining data integrity, there is a range of factors to make. We will also speak about Odoo's main protection features. For more updates on ERP security, stay tuned and follow our blogs. 

50,000+ companies run Odoo to grow their businesses.

Join us and make your company a better place.

Data Security Challenges
Website Editor
26 March, 2021
Share this post